Accounts Payable
Automation

The easiest way to get your AP processes running like clockwork

In the world of finance, where every second counts and accuracy is not just a goal, it’s a mission, PIQNIC stand as your ally in transforming your AP processes to run like clockwork. We understand that behind the numbers and transactions are real people: finance professionals like you, who are juggling deadlines, managing cash flows, and ensuring compliance while navigating a labyrinth of regulations.

Book your personal demo to see why finance professionals are moving to PIQNIC

Simply the best
★★★★★

“PIQNIC’s AP software has been a game changer.”
Mark Smith, NZME’s General Manager for Group Financial Services

THE CHALLENGE

Accounts payable is the backbone of organizations and with unpredictability and many moving parts, chaos happens when there’s no control. This friction extends far beyond data entry to exception management, approvals, errors, coding, supplier relations and cashflow management.

Inefficiencies

Traditional manual processes drain valuable time, leading to bottlenecks in approvals and payments, and diverting your skilled team from the important work.

Human error

The high risk of human errors in data entry and manual processing results in financial discrepancies and compliance issues.

Lack of visibility

Keeping track of invoice statuses and cash flow, or maintaining real-time oversight over AP operations, can feel like searching for a needle in a haystack.

Scalability & Security

As your business grows, your AP system should scale with it. Moreover, protecting against fraud, ensuring secure document management, and maintaining audit trails are non-negotiable.

PIQNIC solves this in the best way

PIQNIC stand as your ally in transforming AP operations to run like clockwork. Crafted by finance experts for finance professionals, PIQNIC addresses the real-world intricacies of invoice and payment management with grace and precision.

Simply put, PIQNIC is benchmarked as the best platform of choice that will cost you less.

Why we stand apart:

AI POWERED OCR INVOICE CAPTURE

Optical Character Recognition (OCR) technology, enhanced by AI, eliminates the drudgery of manual data entry, ensuring your invoices are processed with impeccable accuracy and speed.

COMPLIANT DOCUMENT MANAGEMENT

From invoice capture to archival, digital copies of invoices are available whenever you people need them from the platform or within your ERP. Access and retention polices, security and audit trails means you’ll never hunt for another invoice again.

AUTOMATED WORKFLOWS

SMART workflows manage all the interactions between your people and your ERP in real-time. Information, resolution and escalation options are automatically presented to the user based on custom rules so no invoice can fall through the cracks.

ERP INTEGRATION

Integration simplifies validation to ensure accuracy and consistency. Vendor, Coding, Purchase Orders, Pricing and other critical information are shared to automate invoice validation. Invoice data and details are seamlessly updated in the ERP.

REPORTING & ANALYTICS

Custom reporting tools and dashboards provide real-time visibility into AP metrics like processing times, invoice status, spend analysis, and compliance, aiding financial decision-making, compliance and continuous improvement.

VENDOR MANAGEMENT

Managing vendors and supply contracts goes hand in hand with AP Automation to improve relationships and financial processes. Linked data and analytics gives you a helicopter view of vendor performance and spend.

Features

Exception Management

Standard and custom exception management with escalation

Automated matching and routing

Dynamic rules engine matches invoices within tolerances. Automated routed removes the guesswork

Automated PO matching

With exception management

GL coding

Self-learning coding for repetitive invoices

Role based GL coding

Selective coding rules based on roles

Validation

Validates against asset database

Business unit assignment

Automated business unit assignment for clarity

Approval framework

Single level for PO – Two or more levels for GL

Split coding

Single level for PO – Two or more levels for GL

Delegation

Automated work delegation for out-of-office

Delegated authority

Approval by Admin or PA

Dispute framework

For PO and GL invoices at line level

Automated escalation

SLA enforcement with automated escalation

Credit note management

Manage credit notes with ease

Urgent invoice processing

Urgent invoice facility for instant matching and approvals

Audit trails

Workflow archive for detailed auditing and compliance

Messaging & event notifications

Keep the right people notified

Work in progress reporting

Detailed helicopter view with month end accruals

INTEGRATIONS

PIQNIC AP Automation integrates with most ERP systems for seamless and automated workflow. If your ERP is not on the list, don’t worry, we’ll get you connected.

SAP

Oracle

Microsoft

Acumatica

SAGE

Netsuite

JD Edwards

Many others

PROCESS EVERY INVOICE - WITH PRECISION

100% VISIBILITY

WHY PIQNIC

Designed by finance professionals

CFO’s, Financial Controllers and AP Managers from over 100 organizations guided the design process. This means what you get today has years of evolution and optimization.

One size doesn't fit all

Flexible and configurable AP workflow, is not just preferable, but essential, ensuring that every aspect of your AP process is optimized for the specific demands of your business.

Rapid, scalable deplyment

Regardless of your industry, complexities or volumes, we can get you up and running faster with pre-built frameworks. Pick and choose exactly what you need and customize anything. The platform is super scalable so can grow as fast as you do.

Real people, real support

Hello, real person here! At PIQNIC, we’ve got your back. Experienced professionals and a global partner network can help you design, configure, execute and support your finance team. Being framework driven, you’ll reap the rewards of a continuous improvement program.

Proven, tangible ROI

Our platform has proven itself to be best in class, and it’ll cost you less. Benchmarking data is available to show you tangible and sustainable cost savings based on where you are today, and where we can take you.

Unified work management

Powered by automation, there are no limits to unifying other financial processes. AR, Payments, Vendor Management and beyond. One platform for all your processes. One place for all your work, whatever that may be.

Accounts Payable Automation

Simply the best★★★★★