Control documents, revisions, approvals, correspondence and project processes on one intelligent platform, without disconnected systems, uncontrolled files or endless manual follow-up.
Book your personal demo to see why PIQNIC is being used for critical projects in energy, construction, transport and more.
“One place for compliant project documents, workflows and decisions.”
Project Leader, Tunnel Construction, New Zealand
Documents are spread across shared drives, email, desktops, SharePoint sites and contractor systems. Teams waste time searching, duplicating files and checking whether they have the latest information.
Drawings and technical documents change throughout delivery. Without clear version, revision and status controls, superseded information can remain in circulation and the project team may act on the wrong document.
Technical reviews, commercial approvals and document acceptance often rely on email chains, spreadsheets and manual follow-up. It becomes difficult to see what is awaiting action and who is responsible.
External parties frequently work in different systems. Information must be manually transferred between them, increasing the risk of missing documents, incomplete records and decisions being separated from their supporting information.
From early design and procurement through construction, HR, commissioning and handover, PIQNIC helps project teams improve decisions and manage compliance with less administration and greater visibility.
Create a structured, searchable source of truth for drawings, specifications, contracts, reports, procedures, certificates, manuals, correspondence and other project records.
Classify information by project, work package, discipline, document type, originator, status, revision and other agreed metadata.
Maintain clear version and revision histories while distinguishing work in progress, documents under review, approved information and superseded records.
Ensure project participants can identify the latest authorized document while retaining earlier revisions as part of the complete project history.
Route documents through configurable technical reviews, internal approvals, client acceptance and release processes.
Assign responsibility, apply due dates, capture comments and decisions, send reminders and maintain an auditable record of every action.
Bring owners, engineers, contractors, consultants and suppliers into controlled collaboration spaces with secure access to relevant documents, tasks, messages and decisions.
External participants can contribute to the work without gaining unnecessary access to the wider project environment.
Work with documents and emails through familiar Microsoft applications, including Word, Excel, PowerPoint and Outlook, while PIQNIC manages metadata, versions, governance and audit history.
Create, search and edit files directly with Microsft 365 with automated compliance
Apply consistent access, retention and information-management rules throughout the project lifecycle.
Maintain the records needed to demonstrate what was submitted, reviewed, approved, issued and changed. Prepare controlled project information for commissioning, handover, operations and future reference.
Organize information using project context such as discipline, package, document type, originator, asset, contractor, revision and status, customized to every role.
Create searchable views of project documents without relying on increasingly complicated folder structures and spreadsheets.
Maintain document development history, formal revisions and a clear distinction between current and superseded information.
Route information according to document type, discipline, value, risk, project stage or delegated authority.
Coordinate review activities, consolidate comments and record the outcome before documents are approved or released.
See which documents are being prepared, reviewed, approved, rejected, revised or accepted and who is responsible for the next action.
Participants are notified of required actions, due dates and overdue reviews without relying on manual follow-up.
Issue documents to the appropriate project participants and retain evidence of what was distributed, when and to whom.
Give contractors, consultants, suppliers and other third parties controlled access to the information and activities relevant to them.
Create, edit, save and find controlled documents through familiar Microsoft applications while PIQNIC manages governance behind the scenes.
Save important emails and attachments from Outlook against the relevant project, supplier, contract, package or workflow.
Maintain a traceable record of document versions, workflow activity, access, comments, decisions and approvals.
Integrate documents and workflows into core system like ERP for single click access to information and workflows while maintaining a single source of truth.
Built out supporting workflows to standardize processes like Contract Management, HR, Accounts Payable and others for improved control and compliance.
Extend the same controlled platform into the processes surrounding project delivery.
Reduce project workload with controlled business processes including; contract management, procurement, accounts payable, HR and compliance.
Manage supplier, consultant and construction contracts from preparation and review through approval, execution, obligations, variations, renewal and closeout.
Connect each contract with its supporting correspondence, approvals, responsibilities, dates and complete history.
Explore: Contract Management
Coordinate supplier onboarding, tender documentation, bid reviews, purchase requests, approvals and supporting records through repeatable workflows.
Keep supplier information connected to the relevant project, contract, package and decision.
Capture invoices and supporting information, then route them according to project, supplier, value, cost area or approval authority.
Give finance and project teams visibility of status while preserving the evidence supporting each review and approval.
Explore: Accounts Payable
Control inspection records, test results, certificates, non-conformance documentation, corrective actions, policies and compliance evidence.
Assign actions, track resolution and retain a complete record for audits and project assurance.
Manage controlled procedures, incident documentation, permits, assessments, acknowledgements and follow-up actions with secure access and clear accountability.
Support onboarding, offboarding, competency records, training acknowledgements, employee documentation and internal approvals with appropriate privacy and access controls.
PIQNIC connects document control with workflows, tasks, communication and business processes. Project information remains connected to the activity and decisions that give it meaning.
Users can continue working through Microsoft 365 and familiar applications while PIQNIC adds metadata, version control, workflow and governance behind the scenes.
Begin with document control for one project, then extend the platform into additional projects, departments and supporting processes as requirements evolve.
Our team and certified partners work closely with customers to understand their requirements, configure practical processes, support adoption and help make each implementation successful.
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